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Glossary
Plain meanings of the HR, attendance, leave, payroll, tax and software words used in HRDesk.
Who it is for:Owner / MDHR managerHR officerPayroll / accountsLine managerEmployee
The words that keep coming up in HRDesk, in plain language. The Bangla word the screen shows in Bangla mode is given in brackets. Legal references are to the Bangladesh Labour Act 2006 (amended 2018); your company's own rules in Settings may differ.
Pay and allowances
| Word | Meaning |
|---|---|
| Gross (মোট বেতন / গ্রস) | The full monthly salary — basic plus all allowances, before deductions. For example a garments Worker Grade 4 has a gross of ৳12,500. |
| Basic (মূল বেতন) | The core part of the salary. Most calculations use it: overtime, festival bonus, PF, gratuity, absence deduction. In garments, basic = (gross − fixed allowances) ÷ 1.5. |
| House rent (বাড়িভাড়া) | Housing allowance, usually 50% of basic. |
| Medical, Conveyance, Food allowance (চিকিৎসা, যাতায়াত, খাদ্য ভাতা) | Fixed allowances. In garments ৳750, ৳450 and ৳1,250. |
| Salary structure (বেতন কাঠামো) | The rule that splits gross into basic and allowances. Set in Organisation setup. |
| Deductions (কর্তন) | What is kept back from pay — absence, late days, tax, PF, loan installments, advances. |
| Net pay (নিট বেতন) | What the employee actually receives = total earnings − deductions. |
| Overtime, OT (ওভারটাইম) | Work after the shift's hours. By law twice the hourly basic; hourly basic = basic ÷ 208. Counted in whole 15-minute blocks. Only Overtime eligible employees get it (usually workers, not officers). |
| Attendance bonus (হাজিরা বোনাস) | A fixed amount paid for a month with no absence, late day or unpaid leave. |
| Festival bonus (উৎসব ভাতা) | Two festival bonuses a year (e.g. the two Eids), each usually up to one month's basic, after one year of service. |
| Salary month (বেতন মাস) | Which dates a month's salary covers. 1 = calendar month; 21 = the 21st to the 20th of the next month. |
| Salary sheet (বেতনশিট) | The salary list of everyone in one office for one month. Draft → Approved (locked) → Paid. |
| Payslip (পে-স্লিপ) | One employee's salary for one month — earnings, deductions, net. |
| Held (স্থগিত) | A payslip kept back for some reason; it is skipped when salaries are paid. |
| Loan, Salary advance (ঋণ, বেতন অগ্রিম) | Money borrowed from the company, recovered from salary in monthly installments. |
| Expense claim (খরচের দাবি) | A request to be paid back for money spent on company work (transport, food …). |
Attendance
| Word | Meaning |
|---|---|
| Shift (শিফট) | Working hours, e.g. 8 am – 5 pm. A night shift can end the next morning. |
| Grace time (গ্রেস টাইম) | How many minutes after the shift start someone may arrive without being Late, e.g. 10 minutes. |
| Roster (রোস্টার) | The weekly plan of who works which shift on which day. |
| Weekly off (সাপ্তাহিক ছুটি) | The weekly day off, e.g. Friday. An employee can have their own day. |
| Punch (পাঞ্চ) | A finger / card / face on the attendance machine, or a phone check-in. The day's first punch = in, the last = out. |
| Late (বিলম্ব) | Arriving after shift start + grace time. Several late days can cost one day's basic (Late days per one day's deduction). |
| Half day (অর্ধদিবস) | Came, but worked much less than the shift. Counts as ½ present + ½ absent. |
| Absent (অনুপস্থিত) | No punch and no leave on a working day. Marked only once the shift is over. |
| Missing punch (পাঞ্চ নেই) | Only an in- or only an out-punch. |
| Regularization (হাজিরা সংশোধন) | A request to correct a day — forgot to punch, outdoor duty, work from home; approved by the manager or HR. |
| Job card (জব কার্ড) | One employee's daily attendance for a month — in, out, late, OT. Asked for by inspectors and buyer audits. |
| Monthly register (মাসিক রেজিস্টার) | Everyone's attendance for a month on one grid, one code per day (P, L, A, HD, LV, H, OFF). |
| ADMS / ZKTeco | The "push" mode of ZKTeco attendance machines — the machine sends punches to HRDesk over the internet by itself. |
| Card no. (কার্ড নং) | The employee's User ID on the machine; it must match the card no. in HRDesk. |
| Geo-fence (জিওফেন্স) | A circle around an office (e.g. 150 m). When on, phone check-in from outside it is refused. |
Leave
| Word | Meaning |
|---|---|
| Casual leave, CL (নৈমিত্তিক ছুটি) | Leave for sudden needs — 10 days a year, pro-rata for mid-year joiners. |
| Sick leave, SL (অসুস্থতা ছুটি) | Leave for illness — 14 days a year. |
| Earned leave, EL (অর্জিত ছুটি) | Leave earned by working — 1 day per 18 days worked, after one year of service; up to 40 days can be saved. |
| Maternity leave (মাতৃত্বকালীন ছুটি) | 16 weeks (8 before and 8 after delivery), paid, after at least 6 months' service. |
| Leave without pay, LWP (বিনা বেতনে ছুটি) | Leave taken when paid leave has run out; those days are deducted from salary. |
| Carry forward (ক্যারি ফরওয়ার্ড) | Moving unused leave into the next year. |
| Encashment (নগদায়ন) | Taking money instead of unused earned leave. |
| Sandwich rule | Weekly offs and holidays inside a leave also count as leave days. Applies to earned and maternity leave. |
Employees and jobs
| Word | Meaning |
|---|---|
| Designation (পদবি) | The job title, e.g. Sewing Operator, HR Manager. |
| Grade (গ্রেড) | A pay step. In garments the wage-board Worker Grades 1–4; offices have their own grades. |
| Department (বিভাগ) | The employee's department, e.g. Sewing, Human Resources & Compliance. |
| Office / factory (অফিস / কারখানা) | A separate location of the company, e.g. Head office (Banani) and Factory (Gazipur). |
| Employee code | Each employee's own number, e.g. EMP-0001. |
| Probation (শিক্ষানবিশ) | The trial period after joining — usually 3 months, 6 for skilled work. |
| Confirmation (স্থায়ীকরণ) | Making the employee permanent after probation. |
| Increment (ইনক্রিমেন্ট) | A salary rise. |
| Promotion, Transfer (পদোন্নতি ও বদলি) | Moving to a higher post / to another department or office. |
| Nominee | The person who receives the employee's dues if the employee dies. |
| Line manager (লাইন ম্যানেজার) | The person the employee reports to; sees leave and attendance corrections first. |
| Separation (অব্যাহতি) | The end of employment — resignation, termination, dismissal, discharge, retirement, death, contract end or loss of job through absence. |
| Notice period | How long someone must keep working after resigning — 60 days for a permanent worker. |
| Final settlement (চূড়ান্ত নিষ্পত্তি) | The account of everything owed both ways when someone leaves — last salary, unused earned leave, gratuity, PF, notice pay, loan balance and so on. |
| Appraisal cycle (মূল্যায়ন চক্র) | One round of performance review for a period (e.g. 2026) — goals, self-review, manager review, final rating. |
| Self-service (সেলফ-সার্ভিস) | Employees see and do their own attendance, leave, payslips and claims on their phone — My desk. |
Tax and benefits
| Word | Meaning |
|---|---|
| Provident fund, PF (ভবিষ্য তহবিল) | Each month a share of the employee's basic plus a company share is saved; it is paid back with profit when employment ends. |
| Gratuity (গ্র্যাচুইটি) | A reward for long service — at least 30 days' basic for every completed year, paid once at the end. |
| TDS (উৎসে কর কর্তন) | Tax deducted at source: the company deducts the employee's income tax from salary every month and pays it to the government. |
| Income year | The tax year — 1 July to 30 June. |
| Investment declaration | Savings certificates, DPS, life insurance and other investments that earn a tax rebate and lower the monthly tax. |
| Tax certificate (কর সনদ) | A certificate of a year's salary and tax deducted — the employee attaches it to their own return. |
| e-TIN | Taxpayer identification number. |
Software and licence
| Word | Meaning |
|---|---|
| Role | A user's job in HRDesk — Owner, HR manager, HR officer, Payroll / accounts, Line manager, Employee. The role decides which pages someone sees. |
| Licence (লাইসেন্স) | Permission to use HRDesk, given by JonakiSoft. After expiry there are a few grace days, then it locks — no data is deleted. |
| Feature, Plan | Which parts (recruitment, SMS, phone check-in …) the licence includes. Parts that are off don't show in the sidebar. |
| Audit log (অডিট লগ) | The permanent record of who changed what and when. |
| SMS gateway | The company that delivers SMS (e.g. SSL Wireless, BulkSMSBD); without an account with one, messages are only logged. |
| MCP / AI assistant connector | Lets an AI assistant such as Claude or ChatGPT read HRDesk data, with your permission, and answer questions. The owner decides which roles may connect; employee self-service logins never can. It must be switched on in the licence. |
| CSV | A plain table file that opens in Excel or Google Sheets. Reports and the employee list can be downloaded this way. |